Fill Out Your Da 1380 Template

Completing the DA Form 1380, which is used for recording individual performance of reserve duty training in the Army Reserve, involves detailed attention to ensure accuracy and compliance with the guidelines. A common mistake made by individuals filling out this form is incorrect or incomplete entry of personal information in sections 1 through 8, which includes the date, the reporting agency, and personal identification details. It is imperative that all information is accurately reflected as per official records, to prevent processing delays and inaccuracies in individual service records.

Another significant oversight occurs with the failure to appropriately indicate the type of duty performed in section 9. The form necessitates the selection of the correct duty category and the provision of authoritative citation for the training reported. Misclassification or omission of the authorization reference can lead to the rejection or incorrect processing of the form, impacting the individual's official records and potentially their pay or points towards retirement.

Furthermore, errors often arise in the documentation of duty performance dates and hours (item 9a and 9b). The submission requires precise entry of the day, month, year, and the total hours of duty or training performed, in alignment with the guidelines outlined in AR 140-185, Table 2-3. Incorrect entry of dates, or miscalculation of hours, can lead to inaccuracies in the awarding of pay or retirement points, affecting the service member's benefits.

In addition, the section detailing the location and nature of duties or training (item 9d) is frequently filled out with insufficient detail. The requirement is to provide a clear and comprehensive description of the duties, training, or instruction conducted. Vague or incomplete descriptions may result in the form being returned for correction, leading to delays in the processing of the individual's records and the recognition of their service performance.

Lastly, a common error is the omission of the responsible officer's signature in item 11 or submitting the form without ensuring that all other required sections are completed and accurate. The form must be signed by an officer who has direct knowledge of the duties performed, as this serves as a verification of the accuracy of the information provided. Submission of an unsigned form, or one lacking the necessary validation, prevents the form from being processed, thereby impacting the service member’s official record and associated entitlements.

When handling military forms like the DA 1380, which serves as a record of individual performance of reserve duty training, it's not unusual to come across or need other forms and documents. These documents serve various purposes, from authorizing travel to recording medical information. Below is a brief overview of some forms and documents often used in conjunction with the DA 1380 form.

• DA Form 31: Request and Authority for Leave – This form is used by military members to request leave from their post. It documents the start and end dates of the leave, the type of leave, and any travel plans.
• DD Form 214: Certificate of Release or Discharge from Active Duty – This document is issued upon a military service member's retirement, separation, or discharge from active duty. It contains information on the service member's duty history, awards, and reason for leaving.
• DD Form 1351-2: Travel Voucher or Subvoucher – Essential for military members to claim reimbursement for official travel expenses. This form captures details about the purpose of the trip, costs incurred, and any allowances received.
• DA Form 5960: Authorization to Start, Stop, or Change Basic Allowance for Quarters (BAQ), and/or Variable Housing Allowance (VHA) – This form is used to document changes in a service member's entitlements for housing allowances.
• DA Form 705: Army Physical Fitness Test Scorecard – Used to record a soldier's physical fitness test scores, including events like push-ups, sit-ups, and the 2-mile run, along with the total score and the soldier's physical category.
• DA Form 5500 (Male) and DA Form 5501 (Female): Body Fat Content Worksheet – These forms are used alongside the Army Physical Fitness Test to document body fat percentage when required.
• DA Form 3349: Physical Profile – This document contains information on any physical limitations a service member may have, with a profile series indicating the level of physical activity they can perform.
• DD Form 2977: Deliberate Risk Assessment Worksheet – Used to document and manage risk assessments for various military operations or training exercises.
• DA Form 6: Duty Roster – This form is used for scheduling and recording duties for military personnel, ensuring an equitable distribution of duties.

While the DA 1380 form is critical for documenting reserve duty training, these additional forms ensure that everything from leave requests to physical fitness is accurately recorded and managed. Together, they provide a comprehensive recordkeeping system that supports both the individual service member's career and the broader organizational needs of the military.

The DA Form 1380 is intricately related to the military record-keeping and performance documentation framework, sharing similarities with several other forms. One such form is the DA Form 31, which is used for requesting leave. Both address the administrative side of military personnel management by capturing essential personnel details and their respective activities, albeit DA Form 1380 for reserve duty training and DA Form 31 for leave requests. Each form plays a crucial role in maintaining updated and accurate records, facilitating a structured approach to personnel and duty management within the military.

Similarly, the DD Form 214 closely resembles the DA 1380 in its function of documenting aspects of military service. The DD Form 214, or Certificate of Release or Discharge from Active Duty, is essential for service members transitioning back to civilian life as it outlines their service duration, classification, rank, medals earned, and reason for discharge. Both forms serve as official records that substantiate a service member's military experience and performance, with the DA 1380 focusing on reserve duty and the DD Form 214 summarizing the entirety of active service.

The NGB Form 22, or Report of Separation and Record of Service, for members of the National Guard, also mirrors the purpose of the DA 1380 in terms of documenting military service. Whereas the DA 1380 captures specific instances of reserve duty training, the NGB Form 22 provides a comprehensive overview of a National Guard member’s service, including their discharge status and entitlements. Each form is an integral piece of the service record puzzle, aiding in the establishment of benefits eligibility and historical service documentation.

The DA Form 705, or Army Physical Fitness Test Scorecard, although focusing on a more specialized aspect of service, intersects with the DA 1380's objectives by documenting a soldier’s physical fitness performance. The DA 1380 records duty performances and training, while the DA 705 evaluates physical readiness, a critical component of a soldier’s overall performance and capability. These forms collectively contribute to a holistic view of a soldier's military service, readiness, and contributions.

The DA Form 5960, which is used to authorize basic allowance for housing (BAH) and other entitlements, shares the DA 1380's administrative nature in personnel management. This form captures information essential for calculating and authorizing compensation related to housing and entitlements, highlighting a soldier’s personal and family needs. Together with the DA 1380, these forms facilitate the management and oversight of soldiers' welfare and financial aspects of their service.

The DA Form 1059, Service School Academic Evaluation Report, is another document in the array of military forms akin to the DA 1380, focusing on the academic and professional development aspects of a soldier's career. While the DA 1059 evaluates and documents performance in a training or educational setting, the DA 1380 records duty and training performance in the field or at a unit. Both forms are crucial for keeping track of a soldier's progress and accomplishments, providing a comprehensive record that supports career development.

Lastly, the Army Training Requirements and Resources System (ATRRS) mirrors the DA 1380's intent by digitally managing the details of military training courses and personnel statuses. Although ATRRS is not a form but a system, it parallels the DA 1380's function by documenting, tracking, and managing the various aspects of military training and education. Both ATRRS and the DA 1380 play pivotal roles in ensuring soldier readiness and professional growth within the Army's vast organizational structure.

Filling out the DA 1380 form, a key document for Army Reserve soldiers to record performance of reserve duty training, should be done carefully and accurately. Here are some essential dos and don'ts to consider:

• Review the instructions carefully before you start filling out the form. This ensures you understand what information is needed and how to properly document your training or duty.
• Ensure all information is accurate and complete, including dates, hours, and types of training or duties performed. Accuracy is crucial for the form to be processed successfully.
• Double-check the documentary authority you cite for the training reported. This is necessary to verify the legitimacy of the training or duty performed.
• Obtain the necessary signature from the duly authorized official, especially if you're attached to another service or unit. This verifies your participation and completion of the duty or training.
• Submit the form on time, as indicated by the instructions, to ensure your training or duty is recorded within the required timeframe and you receive appropriate credit.

• Leave any fields blank unless specifically instructed. If a section does not apply to you, follow the directed course of action, but do not ignore parts of the form.
• Guess or estimate dates and hours if you're unsure. Verify the correct information before completing the form to avoid discrepancies that could affect your record.
• Forget to check the appropriate duty performance boxes in Item 9. This part of the form clarifies the nature of the duty or training you completed.
• Overlook the need for an authorized signature in Item 11. Without this, the form is incomplete and cannot be processed for pay or points towards retirement.
• Delay the submission of your completed DA 1380. Timely submission is key to ensuring your reserve duty performance is recognized and rewarded appropriately.

Many people have misconceptions about the DA Form 1380, which is crucial for Army Reserve members tracking their reserve duty training. Understanding these misconceptions is vital for effective record-keeping and ensuring members receive accurate credit for their service. Here are five common misunderstandings:

• Only for Paid Duties: A common misconception is that the DA 1380 is exclusively for recording paid duties. However, it also documents non-paid duties and training, helping soldiers earn retirement points. Whether the duty was paid or not, it's important to record all types of service to get proper credit towards retirement benefits.
• Only Completed by the Soldier: Another misunderstanding is that soldiers alone are responsible for filling out the form. In reality, while the individual soldier initiates the document, it must be completed and signed by an authorized officer who has knowledge of the duties performed. This ensures the accuracy and verification of the recorded service.
• Submission Deadline: Some believe there's a grace period after the duty month to submit DA Form 1380. The correct procedure is to prepare and submit the form by the last day of each duty month. Timely submission is crucial for the correct processing of pay and accumulation of non-paid retirement points.
• One Duty Type Per Form: It's often thought that a separate DA 1380 must be used for each type of duty or training session. In truth, multiple periods of duty or training of variable types can be listed on a single form, provided they are clearly documented with their respective dates, hours, and retirement points.
• Electronic Submission Only: While digital record-keeping is becoming more prevalent, there's a mistaken belief that the DA 1380 can only be submitted electronically. Although electronic submission to the Individual Soldier's Records Manager and iPERMS is encouraged for efficiency and environmental reasons, the form can also be processed through traditional paper channels, depending on the unit's procedures and preferences.

Clearing up these misconceptions helps ensure that Army Reserve members are accurately tracking their reserve duty training, leading to proper recognition and benefits for their service.

Understanding the DA Form 1380:

• DA Form 1380 is used to record individual performance of reserve duty training outside normal Inactive Duty Training (IDT) assemblies.
• This form must be prepared by the last day of the duty month to document reserve training, equivalent duties, or other authorized training as outlined in AR 140-185.
• It can be filled out by various authorities depending on the type of duty or training, including chiefs of proponent agencies for projects with prior approval, military representatives at professional meetings, and commanding officers for attached training.
• The form includes specific sections for the details of the duty performed, including dates, hours, nature of duties, and training or instruction given, as well as the location.
• Item 9 on the form requires checking the appropriate duty performed and citing the documentary authority for the training reported from Table 2-3 of AR 140-185.
• For each duty day reported, the form must include the day, month, year, total number of hours, and whether the period was paid or non-paid, along with corresponding retirement point credits.
• Exceptions in the form address funeral honors and preauthorized conferences, which have their own specific retirement point credits.
• Once completed and signed by the responsible officer, the DA Form 1380 should be processed for pay and non-paid retirement points as applicable. Upon validation, it is submitted to the Soldier's Army Military Human Resource Record (AMHRR) per AR 600-8-104 and filed according to AR 25-400-2 guidelines.

Proper completion and submission of the DA Form 1380 are crucial for documenting Reserve duties and ensuring service members receive appropriate pay and retirement points for their service.